The new regulation takes effect on May 25, 2018 in accordance with GDPR (Regulation 2016/679 ofthe European Parliament and of the Council of April 27, 2016 on the protection of individuals withregard to the processing of personal data and on the free movement of such data, and repealing
Directive 95/46/WE).The main objective of GDPR is the standardization of rules of personal data processing in the European Union. “Personal data” is all the information based on which it is possible to identify the user, like the name and surname associated with his or her e-mail address.
WHO IS THE ADMINISTRATOR OF YOUR PERSONAL DATA?
Your personal data Administrator with regard to using services is Wyższa Szkoła Sportu with headquarters in Wrocław (54-118) at Aleja Śląska 1 (hereinafter: the Administrator). In case of any questions concerning the processing of personal data, you may contact Administrator:
– by post to the beforementioned address of Administrator;
– by e-mail: email@example.com
FOR WHAT PURPOSE DOES THE ADMINISTRATOR COLLECT YOUR PERSONAL DATA?
Personal data are processed:
1. on the basis of consent granted under Article 6 (1) (a) of GDPR:
a) for marketing purposes - including receiving business information from the Administrator and its contractors via e-mail and other forms of electronic
communication, including information about promotions and special offers regarding the Administrator and its offers on products and services of an educational nature;
b) for the purposes of replying to inquiries sent to Administrator. Data submission is voluntary but necessary to reply to inquiry.
2. under Article 6 (1) (b) of GDPR for the purposes of concluding and implementing the Contract, the provision of services by electronic means in accordance with the regulations and provisions of the Act of 18 July 2002 on the provision of services by electronic means (Journal of Laws of 2002 No. 144 item 1204 with later d.). Data submission is voluntary but necessary to conclude the Contract;
3. under Article 6 (1) (f) of GDPR:
a) for profiling purposes (involving the examination of Users’ activity in order to adapt the offer by the Administrator and its contractors using the services and portals of the Administrator or offering their services through them);
b) for eventual arrangements, investigations or defence against claims, which constitutes legitimate interest of Administrator.
HOW LONG DOES THE ADMINISTRATOR KEEP YOUR DATA?
Personal data should not be kept indefinitely. If the basis for data storage is the performance of the contract / order, the data will be kept until the end of the contract, and then until the claims for the contract are time-barred (not longer than 3 years). If the legal basis of data processing is consent, personal data may be processed until the consent is revoked. However, there are specific provisions specifying the time for which personal data should be stored, and then such provisions may extend the processing time of personal data (e.g. accounting regulations).
RECIPIENT OF THE DATA
The processing and use of your data is made preferably within the European Union / European Economic Area. (EU/EEA). A transfer to a country outside of the EU is usually not foreseen. Certain procedures, however, may require processing outside of the EU/EWR. As far as the Administrator commissions service providers for the processing of personal data (within the EU/EWR or in a country outside of the EU), all the necessary measures are taken in order to ensure that the processing complies with the data protection regulations.
WHO PROCESSES YOUR PERSONAL DATA AND TO WHOM IS IT DISCLOSED?
By default, your information is not shared with any other party. The Administrator may disclose and share your personal information with its service providers, who are working with the Administrator to perform functions and process user data on its behalf. The Administrator only allows third party service providers to process your personal data for specific purposes and in accordance with our instructions. The Administrator may also disclose your data to third parties when is legally obliged to comply with statutory obligations, such as court orders or to cooperate with authorities as the police.
RIGHTS IN THE FIELD OF PERSONAL DATA PROCESSING
1. You will be entitled to rights specified in articles 15-22 of GDPR, that is to:
a) right of access,
b) right to rectification,
c) right to erasure (‘right to be forgotten’),
d) right to restriction of processing,
e) right to data portability,
f) right to object,
g) and right to obtain information
2. The listed rights can be exercised in the following cases:
a) right to rectification - if data are incorrect or incomplete;
b) right to erasure - when data are no longer necessary for the purposes for which they were originally collected; when you withdraw your consent for data processing; when you object to your data being processed; when your data are unlawfully processed; when data should be deleted as a result of binding legal provisions;
c) right to restriction of processing - when your data are incorrect, for a period of time making it possible to verify their correctness; when your data are unlawfully processed but you will not be requesting their erasure; when your data are no longer necessary but might be useful for your defence or pursuing claims; when you object to your data being processed - until it will be verified if the objection is legitimate;
d) right to data portability - when your data are being processed on the basis of your consent or a contract you entered into and the processing is being conducted automatically.
3. You have the right to object to personal data processing when:
a) personal data processing is being conducted on the basis of a legitimate interest or for statistical purposes, and the objection is justified by your specific situation,
b) personal data are processed for the purposes of direct marketing.
4. Please note that you have the right to lodge a complaint against data processing to the President of Urząd Ochrony Danych Osobowych [Personal Data Protection Office], ul. Stawki 2, 00-193 Warszawa, tel. 22 5310300, fax. 22 5310301, firstname.lastname@example.org.
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